Setting up a new event is easy. You will create, manage, and promote your event in two areas - the Event Page Editor and the Event Dashboard. The Event Page Editor is a WYSIWYG (What You See Is What You Get)
environment, which means that as you create and edit the content of
your event page, you can see how it will look to your supporters. The
Event Dashboard is where you will do 'behind the scenes' adminstrative
tasks, like creating invitations and monitoring tickets sales and
donations to your event.
See what others are doing - sample events
How do I set up an event?
- Log in to givezooks.com (as account administrator).
- From the 'Organizations' tab, select 'New Event.'
- Enter the Name of your Event and select 'Create'; this prompts the Edit Event Page to open.
- In
the top section of the Edit Event Page, just below 'powered by
givezooks!,' hover over this area and you'll see 'click to edit.' Click
anywhere in that section.
- The event name you chose in step 3
and other information about your organization is defaulted here. Edit as
needed, add the Date & Time of your event (you can chose to hide it
on the published page), and make sure the 'hosted by' information is
correct.
- Select 'Save.'
How do I add color and themes to my event?
From Event Dashboard, select 'Edit Event Page,' then select 'Edit Design' tab.
- Pick a Theme
- Using the forward and backward arrows, browse and select themes to view its page and background colors.
- Select 'Apply' if you like the defaulted page and background colors, or...
- Customize Page Colors
- Pick a color for the smaller boxes.
- Pick a color for the event details box.
- Select 'Apply' if you like the defaulted background, or...
- Customize Background
- Pick a color from RGB, Named Color, or Color Slider Menus.
Select 'Apply' then select 'View' at the top of the screen.
Best Practice
Color Combinations - Keep it SimplePage Colors
Choose one light color and one medium color in the same color range. Avoid bright, vivid colors. Remember that text will be on top of the colored background.
Background Color
Choose a color that contrasts with page colors - very light or very dark.
How do I add specific details about the event and some pictures?
- Log in to givezooks.com (as account admininstrator)
- From the 'Orgaizations' tab, select the Event; this prompts the Event Dashboard.
- Select 'Edit Event Page'
- Hover over 'Event Details' and click anywhere.
- Add
more detailed description, pictures, or video of your event here. If
you're importing content from Word or another word prossessor, make sure
you use the special clipboards (lower right of the toolbars); learn
more about this and other important formating tips here.
How do I add a map of our event location?
On your event page to the right of the event name, we provide a [Map
it] link to a google map of your event location - you don't have to do a
thing. If your event is being held at a location that warrants an
additional map (like a particular building at a large college, for
example) you might want to insert your own map in the event details.
How do I change the 'Contact Organizer' of the event?
- From the Event Page Editor, hover over the 'Contact Organizer' section and click anywhere.
- Add new contact information in the appropriate fields.
Note: The 'Contact Organizer' is simply an email link so that
visitors can contact someone with ideas or questions about the event;
changing 'Contact Organizer' is not related to the account
administrator.
How do I add images and video to the event page?
You can add images or video to two areas on the event page - in Event
Details in the wider left hand column or in the Media Window in the
narrower right hand column.
To add images or video in the Event Details:
- From the Event Page Editor, hover over the Event Details section and click anywhere.
- In
the Edit Event Description window, use the tree icon to upload and
insert images and the Film icon to insert the url of a video hosted by a
video hosting site, like Youtube or Vimeo.
To add images or video in the Media Window:
- From the Event Page Editor, hover over the Media section (below
"Get Invlolved' options in the right hand column) and click anywhere.
- Choose whether you want to add a single picture, slideshow af many pictures, or YouTube video.
- If
you are uploading pictures (png, gif, or jpeg with file size < 3
MB), browse to each image and select upload. If you choose 'slideshow'
and select multiple images, they will automatically show as a slideshow.
If you select 'Youtube' insert the embed code from YouTube in the
field.
How do I add a logo that is specific to this event?
You can add logo to two areas on the event page - in Event Details in
the wider left hand column or in the Media Window in the narrower right
hand column.
To add a logo in the Event Details:
- From the Event Page Editor, hover over the Event Details section and click anywhere.
- In the Edit Event Description window, use the tree icon to upload and insert images.
To add a logo in the Media Window:
- From the Event Page Editor, hover over the Media section (below
"Get Invlolved' options in the right hand column) and click anywhere.
- Choose 'single picture.'
- Browse
to the event logo (png, gif, or jpeg with file size < 3 MB) and
select 'upload.' You can choose to show other images with your event
logo If you choose 'slideshow' and select multiple images; they will
automatically show as a slideshow.
How do I change our logo for the event?
You can change the event logo in either Event Details (in the wider
left hand column) or in the Media Window (in the narrower right hand
column).
To change a logo in the Event Details:
- From the Event Page Editor, hover over the Event Details section and click anywhere.
- In the Edit Event Description window, use the tree icon to upload and insert a new logo.
To edit a logo in the Media Window:
- From the Event Page Editor, hover over the Media section (below
"Get Invlolved' options in the right hand column) and click anywhere.
- Choose 'single picture.'
- Browse
to the new event logo (png, gif, or jpeg with file size < 3 MB) and
select 'upload'; the new logo will replace the existing image. You can
choose to show other images with your event logo If you choose
'slideshow' and select multiple images; they will automatically show as a
slideshow.
How do I show a list of who's attending the event?
Showing a list of who's coming to your event can encourage others to
attend create buzz. To Show the list of attendees you don't need to do
anything - it shows automaitcally as people buy register for your
event.
Best Practice
Who's Attending?
Consider 'hiding' this section until there is some number of attendees to your event so that early birds don't show alone on the list. To hide the list, simply hover over the section while in the edit mode, click on the section, and select 'hide this section entirely.' Then, once you have a number of people register for the event - unhide the section.
How do I hide sections of an event?
- Log in to givezooks.com (as account admininstrator).
- From the 'Orgaizations' tab, select the Event; this prompts the Event Dashboard.
- Select 'Edit Event Page.'
- Hover over the section that you want to hide and click anywhere.
- Select 'Display settings.'
- Check 'Hide section entirely.'
How do I preview the event before publishing it to the internet?
From the Event Page Editor, select 'Preview' at the top. If the green
light shows next to the 'Preview' button, you are looking at the event
preview - what visitors to the site will see. If the red light shows
next to the 'Preview' button, you are in 'edit' mode and so can edit any
of the sections of the event page by hovering over the section to be
edited and clicking anywhere within that section.
From the Event dashboard, select 'View' in the upper right hand
corner. "This is a DRAFT [click here to continue editing]' will show at
the top.
